Terms and definitions on RFP, RFI, DDQ, and security questionnaires, as well as how AI and software can help streamline the process.
A structured approach to crafting strong, competitive RFP responses.
Guides detailing the steps and strategies for writing strong RFPs.
A standardized document summarizing proposal objectives and key details.
Courses designed to improve proposal writing skills and strategies.
The process of reviewing and scoring vendor submissions to determine the best proposal.
A pre-designed format for creating a request for proposal, ensuring consistency and completeness.
Using technology to streamline and automate repetitive RFP-related tasks, like evaluation and communication.
The process by which vendors formally submit their proposals in response to the RFP.
A sample document showcasing the structure and content of a typical request for proposal.
The formal submission from a vendor or contractor outlining how they meet the requirements of the RFP.
The steps involved in preparing, issuing, and evaluating an RFP to solicit vendor proposals.
Software tools that help automate and manage the RFP creation, distribution, and evaluation process.
A set of recommended practices or rules to follow when creating an RFP.
Specific requirements or qualifications that vendors must meet to be considered for selection.
A real-life or hypothetical request for proposal used to illustrate how to structure and write an RFP.
A detailed schedule outlining the milestones and deadlines for the RFP process.
A plan or approach to ensure the RFP attracts qualified vendors and addresses the project’s goals.
Managing the RFP process within the framework of overall project goals, timelines, and deliverables.
A comparison of the differences and use cases between a request for information and a request for proposal.
A list of the necessary qualifications, documentation, and details required from vendors in the RFP.
The steps involved in drafting and issuing a due diligence questionnaire to assess a vendor’s qualifications.
A step-by-step list of tasks to ensure nothing is missed during the RFP preparation and evaluation process.
The process of gathering information, organizing project details, and finalizing the RFP document for release.
The process of drafting a clear, detailed request for proposal that outlines project requirements and goals.
A formal document issued to vendors that details the project requirements, criteria, and submission guidelines.
A method for assigning points or ranks to vendor proposals based on how well they meet the RFP criteria.
A downloadable template that provides a pre-formatted structure for creating a request for proposal.
An actual example of a request for information used to gather preliminary details from potential vendors.
The steps involved in drafting, issuing, and managing an RFI to collect basic information from vendors.
The vendor's formal reply to an RFI, providing the requested information or clarification.
A comparison highlighting the distinctions between an RFI, which gathers information, and an RFQ, which gathers pricing details.
A pre-designed template used to standardize the process of requesting information from vendors.
An explanation of what an RFI is, typically used to gather general information or understand vendor capabilities.
The formal process vendors follow to submit their RFI responses, often with specific instructions.
The specific details and qualifications requested in an RFI to assess a vendor’s ability to meet project needs.
A sample RFI document that showcases the content structure and what kind of information is requested.
The steps involved in creating and issuing an RFQ to obtain pricing information from vendors.
A formal document sent to vendors to request general information, capabilities, or expertise for an upcoming project.
A pre-designed format to request price quotes from vendors for specific services or products.
A review of the submitted RFI responses to determine the next steps or further requests from the vendors.
The formal process vendors follow to submit their RFQ responses, often including deadlines and instructions.
A comparison between an RFQ, which focuses on pricing, and an RFP, which also considers solutions and capabilities.
An example RFQ used to show the structure and format of a typical request for quotation.
A formal document sent to vendors asking for a quote on a specific service, product, or project.
The formal submission by a vendor in response to an RFQ, typically outlining pricing and delivery details.
A sample RFQ used to demonstrate how pricing requests are structured and what information is requested.
Software designed to automate and streamline the RFQ process from creation to submission.
A list of specific criteria that vendors must meet in their pricing or service offerings to be considered.
A brief explanation of what an RFQ is, often used to gather cost and pricing details for a project.
Automating the RFQ process by using tools to streamline issuing, receiving, and evaluating price quotes.
A downloadable template providing a standardized structure for creating an RFQ.
A real-life or hypothetical example of a due diligence questionnaire used to gather information from vendors.
A set of recommended practices or rules to follow when creating and issuing an RFQ.
A pre-designed format used to gather information about a vendor’s financial, legal, or operational standing.
A comparison of the differences between a DDQ and an RFP, with the DDQ focusing on compliance and qualifications.
An explanation of what a DDQ is, typically used to assess a vendor's qualifications and compliance with standards.
The formal reply from a vendor, providing the necessary due diligence details requested in the questionnaire.
Using technology to streamline and automate the DDQ process, from creation to review.
A sample DDQ used to illustrate how questions are structured to gather due diligence information.
A downloadable template offering a pre-formatted structure for creating a due diligence questionnaire.
A specific type of due diligence questionnaire tailored to gather information from vendors about their compliance.
A formal questionnaire used to gather information on a vendor's legal, financial, and operational qualifications.
A due diligence questionnaire focused on a vendor’s information technology infrastructure and security protocols.
A set of questions designed to evaluate a vendor’s compliance, risk management, and capabilities.
A questionnaire designed for clients to assess vendor capabilities and potential risks.
A set of guidelines or best practices for optimizing the creation, management, and evaluation of RFPs.
RFPs aimed at software development or technology service providers, focusing on technical solutions.
Details the pricing model and cost expectations for the project, as outlined in the RFP.
Specific questions included in the RFP to clarify vendor capabilities, pricing, or service levels.
RFPs specifically designed to solicit proposals for professional services such as consulting or auditing.
The detailed description of the project goals, deliverables, and timelines, as outlined in the RFP.
The negotiation process following the RFP submission to clarify pricing, terms, and project scope.
A downloadable template that vendors can use to format and submit their response to an RFI.
A set of legal requirements and obligations that vendors must meet in their RFP submissions.
Managing vendor relationships and submissions during the RFQ process.
Best practices for drafting, issuing, and evaluating requests for information from potential vendors.
The specific format, structure, and sections required for a compliant RFP submission.
The process of managing vendor relationships and communications during the RFI process.
The formal procedure and requirements for submitting responses to an RFI.
Clarification provided by vendors in response to questions or ambiguities in the original RFI.
The deadline by which vendors must submit their response to an RFQ to be considered for selection.
A strategy that outlines the pricing approach and competitive bid details in response to an RFQ.
The process of negotiating terms, pricing, and deliverables after receiving RFQ responses.
Questions designed to assess a vendor’s compliance with industry standards and legal requirements.
A section of the DDQ focused on evaluating a vendor’s data security and privacy protocols.
A section of the DDQ aimed at understanding the vendor’s financial stability and performance.
A thorough process to evaluate a vendor’s capabilities, financials, and legal standing before selection.
An RFP designed for procurement departments to evaluate vendors and secure goods or services.
A request for proposal specifically designed for technology-related services or products.
An RFP tailored for the construction industry, outlining requirements for building or infrastructure projects.
A request for proposal focusing on healthcare services, products, or systems.
A formal RFP issued by government agencies to solicit proposals for public sector projects.
Assessing the risks associated with choosing a particular vendor through the RFP process.
A section of the DDQ that addresses the vendor’s cybersecurity practices and controls.
A matrix or framework used to score and compare vendor proposals based on set criteria.
A request for information specifically sent to vendors to gather preliminary details before an RFP.
An RFP focusing on securing legal, financial, or operational terms within a formal contract.
Formal contracting terms, deliverables, and legal obligations that follow the RFP selection process.
An RFP issued to suppliers to solicit proposals for goods or services for a specific project.
A pre-designed structure or format for creating a request for proposal that ensures consistency.
Switching to Arphie usually takes less than a week — and your team won't lose any of your hard work from curating and maintaining your content library on your previous platform. The Arphie team will provide white-glove onboarding throughout the process of migration.
Arphie takes security extremely seriously. Arphie is SOC 2 Type 2 compliant, and employs a transparent and robust data protection program. Arphie also conducts third party penetration testing annually, which simulates a real-world cyberattack to ensure our systems and your data remain secure. All data is encrypted in transit and at rest. For enterprise customers, we also support single sign-on (SSO) through SAML 2.0. Within the platform, customers can also define different user roles with different permissions (e.g., read-only, or read-and-write). For more information, visit our Security page.
Customers switching from legacy RFP software typically see speed and workflow improvements of 60% or more, while customers with no prior RFP software typically see improvements of 80% or more.
Arphie enables customers achieve these efficiency gains by developing patent-pending, advanced AI agents to ensure that answers are as high-quality and transparent as possible. This means that Arphie's customers are getting best-in-class answer quality that can continually learn their preferences and writing style, while only drawing from company-approved information sources. Arphie's AI is also applied to content management streamlining as well, minimizing the time spent on manual Q&A updating and cleaning.
